Department of Water and Sanitation Registry Clerk Vacancy in Gqeberha: Grade 12 Required

Department of Water and Sanitation Registry Clerk Vacancy in Gqeberha: Grade 12 Required

The Department of Water and Sanitation is hiring a Registry Clerk in Gqeberha, Eastern Cape, offering an annual salary of R237 453 at Level 05.

This opportunity may suit candidates with a Grade 12 certificate or relevant qualification who have an interest in administration, records management, filing and public service support.

Applications for the Department of Water and Sanitation Registry Clerk vacancy 2026 must be submitted online before the closing date of 11 September 2026.

Department of Water and Sanitation Registry Clerk Vacancy Overview

Position: Registry Clerk
Department: Department of Water and Sanitation
Reference Number: 110926/08
Salary: R237 453 per annum
Salary Level: Level 05
Centre: Port Elizabeth (Gqeberha), Eastern Cape
Closing Date: 11 September 2026
Application Method: Online application

The position falls under the following structure:

Branch: Infrastructure Management: Southern Operations
Chief Directorate: Water Resources Infrastructure Operations and Maintenance
Directorate: Operations Southern

Preference will be given to suitable candidates from the Nelson Mandela Bay District.

Salary

The successful candidate will receive a salary of:

R237 453 per annum at Level 05.

Candidates should note that the salary is attached to the level of the advertised position and will be administered according to applicable Public Service regulations.

Minimum Requirements

Applicants interested in the Registry Clerk position must have:

• A Senior Certificate, Grade 12 certificate or relevant qualification.
• Knowledge of registry duties and administrative practices.
• Ability to capture information and administrative data.
• Computer operating skills.
• Knowledge of human resources functions and practices.
• Ability to compile administrative statistics.
• Basic understanding of Human Resources prescripts.
• Knowledge of basic financial operating systems, including PERSAL.
• Understanding of the legislative framework governing the Public Service.
• Knowledge of document storage and retrieval procedures.
• Understanding of registry working procedures.
• Ability to work flexibly within the registry environment.

Candidates should therefore be comfortable working with documents, files, correspondence, electronic records and office administration systems.

Registry Clerk Duties and Responsibilities

The successful candidate will provide registry and records management support to the Department of Water and Sanitation.

Provide Counter Services

The Registry Clerk will be responsible for assisting clients and dealing with enquiries received by the registry.

Responsibilities will include:

• Attending to clients.
• Handling telephone enquiries.
• Responding to other enquiries received by the office.
• Receiving hand-delivered mail and files.
• Registering received documents and files.

Good communication and customer service skills will be important when performing these responsibilities.

Handle Incoming and Outgoing Correspondence

The Registry Clerk will assist with the management of official departmental correspondence.

Duties will include:

• Receiving incoming mail.
• Sorting correspondence.
• Registering mail.
• Dispatching outgoing correspondence.
• Distributing notices relating to registry matters.

Accurate record keeping will be important to ensure that correspondence reaches the correct officials or departments.

Filing and Records Management

A major part of the Registry Clerk position involves maintaining an effective filing and records management system.

The successful candidate will:

• Open files according to the approved records classification system.
• Close files when required.
• File and store documents.
• Trace files electronically or manually.
• Retrieve documents and files when requested.
• Complete index cards for files.
• Maintain accurate records relating to departmental documentation.

Proper document management helps ensure that departmental records remain accessible, secure and properly organised.

Operating Registry Office Equipment

The successful applicant will also operate office equipment associated with registry functions.

Responsibilities include:

• Opening and maintaining the franking machine register.
• Franking outgoing post.
• Recording postal expenditure.
• Updating the relevant register daily.
• Conducting spot checks to ensure that private post is not included in official departmental mail.
• Locking outgoing post in postal bags for collection by messengers.
• Maintaining daily records of the number of letters franked.

Candidates should be comfortable working accurately with registers and administrative records.

Managing Remittances

The Registry Clerk will also assist with the handling of remittances and valuable items.

Duties include:

• Opening and maintaining the remittance register.
• Recording valuable articles according to prescribed procedures.
• Hand-delivering remittances to the finance section.
• Obtaining acknowledgement when remittances are handed over.
• Returning incorrectly addressed remittances to the sender through registered post.
• Recording the registered post reference number in the appropriate register.

Accuracy and accountability are important when handling valuable documents and remittances.

Archiving and Disposal of Documents

Another important responsibility will be preparing records for archiving or disposal.

The successful candidate will:

• Electronically scan files.
• Sort documents and files.
• Package files for archiving or distribution.
• Compile lists of documents that must be archived.
• Submit archiving lists to the supervisor.
• Maintain records of archived documents.

This work helps the department maintain an organised and compliant records management system.

Who Should Apply?

This Registry Clerk opportunity may be suitable for candidates who are organised, detail-oriented and comfortable performing administrative tasks.

Applicants should be able to work with:

• Physical and electronic filing systems.
• Incoming and outgoing correspondence.
• Office computers.
• Data capturing.
• Administrative registers.
• Records management procedures.
• Clients and telephone enquiries.

Candidates who understand the importance of confidentiality, accuracy and proper record keeping may be well suited to this position.

Preference for Nelson Mandela Bay District Candidates

The Department of Water and Sanitation has indicated that preference will be given to candidates from the Nelson Mandela Bay District.

Applicants should ensure that all information submitted with their application is accurate and complete.

How to Apply for the Department of Water and Sanitation Registry Clerk Vacancy

Applications must be completed online through the official Department of Water and Sanitation e-Recruitment system.

When applying, applicants should search for or quote:

Reference Number: 110926/08

Candidates should carefully complete the online application and provide all information requested by the Department.

It is advisable to submit the application before the closing date rather than waiting until the final day.

Closing Date

The closing date for applications is:

11 September 2026

Applications submitted after the deadline may not be considered.

Enquiries

Candidates who need further information about the vacancy may contact:

Ms Z Gwetyana
Telephone: (041) 508 9729

Applicants should use the enquiry contact for questions about the advertised position and follow the official e-Recruitment process when submitting an application.

Final Thoughts

The Department of Water and Sanitation Registry Clerk vacancy in Gqeberha provides an opportunity for candidates with a Grade 12 certificate or relevant qualification to pursue an administrative career within the South African Public Service.

With a salary of R237 453 per annum, the role involves filing, records management, correspondence, data capturing, archiving, client services and other registry-related administrative duties.

Eligible candidates interested in the opportunity should complete their online application before 11 September 2026, quoting Reference Number 110926/08.